A virtual mailbox offers a unique service that provides individuals with permanent street addresses. When mail arrives at the address, it is uploaded to a virtual mailbox for you to view on your computer screen.
Although a virtual mailbox service may not seem needed by homeowners and renters, these services are absolutely required for nomads, freelancers, virtual businesses, and more.
This article fully explains the virtual mailbox service and virtual business addresses industry and reviews the 15 best options.
To give you a sneak peek of what we will cover in this article, Anytime Mailbox is our number one choice for the best virtual mailbox service, and PostScan Mail is our number two choice.
Best Virtual Mailbox Services
Anytime Mailbox
Anytime Mailbox is the best virtual mailbox for international locations. It offers services for a wide range of customers, including freelancers, businesses, nomads, and travelers. In comparison to the competition, it offers more physical addresses.
The vast majority of the physical addresses are in the United States, but there are addresses in Asia, Europe, and elsewhere.
Pricing
An Anytime Virtual Mailbox has prices that are perfect for just about anyone. This subscription service can start as low as $5 per month, but you can select options that cost about $30 per month instead. If you opt for an annual payment, you will also get a rate reduction.
Locations By Country
- Australia
- Austria
- Belgium
- Canada
- Cayman Islands
- China
- Costa Rica
- Croatia
- Cyprus
- Czech Republic
- Denmark
- France
- Hong Kong
- Hungary
- India
- Indonesia
- Ireland
- Korea
- Malaysia
- Malta
- Mexico
- Netherlands
- New Zealand
- Nigeria
- Norway
- Pakistan
- Philippines
- Portugal
- Puerto Rico
- Romania
- Singapore
- Slovakia
- South Africa
- Spain
- Sri Lanka
- Switzerland
- Thailand Ukraine
- United Arab Emirates
- United Kingdom
- United States
- Virgin Islands
Pros
- Locations all over the world
- Many services and price options
- Customizable
Cons
- Very few check deposit locations
Post Scan Mail
Packages can be difficult for some virtual mailboxes, but that is not the case with Post Scan Mail.
With this virtual service, receiving and forwarding packages is a breeze. It even offers affordable prices for these otherwise expensive services.
Pricing
Prices at Post Scan Mail start at $15 a month, whereas the premium is as low as $30 a month. If many documents are scanned, or you leave packages in for too long, there will be fees charged to your account for the difference.
Locations By Country
- Austria
- Canada
- Czech Republic
- Grenada
- Singapore
- Slovakia
- Switzerland
- Ukraine
- United Kingdom
- United States
Pros
- Great for packages
- Affordable for large items
- Locations around the world
Cons
- Expensive
Planet Express
Planet Express offers a variety of shipping options for both UK and US residence. It even comes with consolidation features and other advanced services that make it a great service for personal use.
All the while, it is one of the most affordable options with free plans! In fact, Planet Express is the best free virtual mailbox on our list!
Pricing
Planet Express is highly affordable. You can get a free mailbox and only get charged based on packages or you can upgrade to a premium mailbox for $10 a month or $50 a year.
Locations By Country
- United Kingdom
- United States
Pros
- Affordable
- Advanced service add-ons
- Many shipping methods
Cons
- Not ideal for business use
iPostal1
If you are a small business owner, iPostal1 can offer you the best virtual business address. It specializes in fantastic options for small businesses because the prices are affordable and cover convenient features.
In addition to small business plans, iPostal1 is also designed for families that may receive more packages than a single roaming around the world.
Pricing
iPostal1 has many price plans, depending on your intended uses. Family plans can start anywhere from $9.99 a month to $99.99 a year. There are business plans that range from $14.99 a month to $39.99 a month.
Like most of the other options on this list, iPostal1 prices are reduced if you pick annual billing.
Locations By Country
- Austria
- Canada
- China
- Czech Republic
- Italy
- Singapore
- Slovakia
- Spain
- Switzerland
- Ukraine
- United Kingdom
- United States
Pros
- Ideal for small business and families
- Customizable plans and options
- Locations al over the world
Cons
- Not as suited for large corporations
Earth Class Mail
Earth Class Mail is a great choice if you already have a variety of cloud-based services, including Box, DropBox, and Google Drive.
It can even integrate with a variety of other software, like Xero and QuickBooks online, making it one of the best virtual mailboxes in the USA. These features make Earth Class Mail great for freelancers and small businesses.
Pricing
If you intend to use your virtual mailbox for personal uses, the price starts at $19 a month. The premium mailbox can cost as much as $79 a month for small businesses. The most expensive plan is $229 a month. Check it out.
Locations By Country
- United States
Pros
- Integrates easily with many software and cloud services
- Highly customizable
- Great for individuals and small businesses
Cons
- Expensive
- Only in the US
Northwest Registered Agent
Northwest Registered Agent offers mailbox services and a virtual phone line. With the virtual phone line, you can even send text messages or voicemails from any device.
These numerous features make Northwest Registered Agent one of the best virtual mailboxes for business. It only functions as a virtual mailbox in the USA.
Pricing
Northwest Registered Agent is one of the most expensive options. Prices start out at $49 a month.
Locations By Country
- United States
Pros
- Ideal for businesses
- Phone services included
Cons
- Expensive
- Only in the US
USA2me
USA2me is a highly convenient and easy-to-use system for individuals within the US. You can receive and ship any USA item to other parts of the world.
It also offers business services for small businesses in the states, though this wouldn’t be our first stop for business purposes.
Pricing
If you opt for a basic plan, the service is completely free. You will have to pay a one-time setup fee. From there, you can select plans that range from $10 a month to $60 a month.
Locations By Country
- United States
Pros
- Free plans
- Affordable
Cons
- Clunky website
- Only in the US
Your Canadian Address
Your Canadian Address is a perfect option for personal use in Canada. It can be for business purposes since it provides a real physical address, but it is definitely best for personal use.
Pricing
Your Canadian Address is highly affordable because it only has a one-time payment of $20. From there, you will pay extra money based on the number of items you receive.
Locations By Country
- Canada
Pros
- Highly affordable
- Ideal for personal use
- No hidden fees
Cons
- Only in Canada
- Not ideal for business purposes
My Company Works
My Company Works is a great virtual mailbox service for businesses because it offers virtual mail, real phone numbers, and fax numbers for your business to use.
It is specifically recommended for businesses just getting started and offers fantastic support for all aspects of its services, not just mail.
Pricing
Pricing for My Company Works starts at $39 a month. Although this is more expensive than the other virtual mailboxes, it is way more affordable than buying a separate phone number, fax number, and mail service for your company, making it a budget pick for businesses.
Locations By Country
- United States
Pros
- Comprehensive virtual office features
- More affordable than buying all parts separately
- Ideal for businesses
Cons
- Only in the US
- Not ideal for personal use
IncFile
IncFile offers one of the most convenient systems for getting mail.
Unlike many other virtual mailboxes, you don’t have to download any software to view your mail. Instead, you simply get an email notification whenever your mail is uploaded.
Then, you can check your email from various devices, including desktops, laptops, and smartphones.
Pricing
IncFile offers a completely fixed payment system that begins at just $29 a month. Even though this is a bit higher outright than other prices, the rate is completely fixed and won’t be increased, regardless of mail volume.
Locations By Country
- United States
Pros
- Does not require software downloads
- Can view mail on many devices
- Fixed payment system
Cons
- Expensive
- Only in the US
Traveling Mailbox
Traveling Mailbox offers a physical street address while you are traveling around the world. It is great for individuals who travel a lot or live a nomadic lifestyle.
Although their website isn’t quite as sleek as the other options, it is still a safe site for individuals looking for an easy and affordable option.
Pricing
Traveling Mailbox has two price plans, one being $15 a month and the other being $25 a month. They even offer a 10% military discount for active duty and veterans.
Locations By Country
- United States
Pros
- Easy to use
- Great for travelers
- Affordable
- Discount for military personnel
Cons
- Dated system
- Only in the US
Virtual Post Mail
Virtual Post Mail is a good choice if you expect to receive a lot of legal and government documents. It is almost exclusively used by business owners as a result.
It’s a great way to run your business legally without spending unnecessary amounts of money. In fact, Virtual Post Mail saves many companies around $100 a year.
Pricing
Prices for Virtual Post Mail start at $20 a month. If you want unlimited mail, the price can range anywhere from $35 to $90 a month instead.
Locations By Country
- United States
Pros
- Great for businesses
- Makes receiving legal and governmental documents easy
- Many business plans
Cons
- Expensive
US Global Mail
US Global Mail is the best virtual mailbox for business. It is great for small businesses and large businesses alike. It integrates key business tools, such as QuickBooks, into accounts for optimal business management.
It also offers fantastic safety and security to ensure that your company’s sensitive information is kept confidential.
Pricing
The price for a business virtual address through US Global Mail begins at $39.99 a month or $359.88 per year. The price only goes up as you include more features in your selection. There are also more affordable plans for personal use.
Although US Global Mail certainly is more expensive than many of the other options on this list, it is worth the money for many businesses.
Locations By Country
- United States
Pros
- Ideal for businesses
- Enhanced security
- Some personal options
Cons
- Only one location
- Expensive
Physicaladdress.com
Physicaladdress.com is one of the cheapest virtual mailbox options on this roundup. It comes with unlimited digital storage, multiuser admin console options, and a number of other features that make it worth your time, especially when you consider the price!
Pricing
Physicaladdress.com is highly affordable. Prices start as low as $7.98 a month.
Locations By Country
- United States
Pros
- Highly affordable
- Unlimited digital storage
Cons
- Clunky website
- Only in the US
- Not ideal for business use
eSnail.ca
eSnail offers a great mail forwarding service. It uses an eLetter interface, which is great for virtual business address management. It is one of the few virtual mailbox Canada services on this list.
Pricing
Plans begin at $25 per month.
Locations By Country
- Canada
Pros
- Ideal for business uses
- Great management system
Cons
- Only in Canada
How Do Virtual Mailboxes Work?
When you sign up for a virtual mailbox service, you are assigned a permanent address.
You can give this address out to your friends, family, or anyone else who might need your mailing address. When individuals need to mail items to you, they ship them to this virtual mailbox address.
Whenever letters and mail arrive at your permanent mailbox address, the content is then scanned and uploaded on an online platform so that you can see the mail, no matter where you are located around the world.
How Do Virtual Business Addresses Work?
Virtual business addresses work the exact same as virtual mailboxes. They provide a physical address for your business items to be shipped to, and you use digital technology to view the mail that arrived at your permanent location.
Virtual business addresses are great if you are a freelancer or work from home. It allows you to keep your personal mail and professional mail separate while still being able to access both.
Even if you don’t expect to get a lot of business mail, having a virtual business address can make your business run smoother and seem more professional.
What Services Do Virtual Mailboxes Offer?
Virtual mailboxes come with many service options. Some of the most basic virtual mailbox services include:
- Check deposit services
- Online mail notification
- Online mail viewing
- Mail forwarding
- Shred, recycle, or dispose of viewed mail
- Mail and package storage and shipping
- Signature at delivery
Types of Virtual Mailbox
Most virtual mailboxes fall into one of two categories: PO Box addresses and physical street addresses. Which type you get depends on your intended uses and needs.
If you don’t get a lot of mail but still want a mailbox option, A P.O. Box virtual mailbox will likely be enough.
In comparison, many banks, official correspondences, and frequent mailers need a physical address virtual mailbox.
Are Virtual Mailbox Legal?
Although virtual mailboxes are certainly different from the traditional method, they are completely legal.
In fact, virtual mailboxes are registered as Commercial Mail Receiving Agencies with the UPS, proving that they are completely legal and dependable.
How Much Does A Virtual Mailbox Cost?
A virtual mailbox can range anywhere from about $10 a month to $100 a year.
The exact service you select and its number of features will largely determine the price of your virtual mailbox. Likewise, whether you pay monthly or annually will impact the price.
How To Choose a Virtual Mailbox
Now that we have learned about the 15 best virtual mailboxes, you now face the most difficult challenge of all: deciding which of these options is best for you.
This task is incredibly difficult since all the above-mentioned virtual mailboxes are good in their own right.
To make sure that the virtual mailbox you select is perfect for your needs and intended usage, consider three important factors before making your final decision: services offered, price, and customer service.
These three factors ensure that the virtual mailbox you select is perfect for your needs.
Services Offered
The most important factor to consider when choosing a virtual mailbox is the services offered. Not everyone will need the same services.
First, begin by considering whether you need a PO Box address or a physical street address. This might seem like a small issue, but it will make your life much easier if you consider this from the beginning. If you aren’t sure which one you need, a physical street address is the safest option.
From there, consider all their additional services. The most basic include receiving letters and scanning items so that you can view them digitally. Some other services you might want to consider include package forwarding, package consolidation, and check deposits.
Additionally, check how quickly these services are offered.
Price
After you know what services you want, you need to consider the price of your virtual mailbox. Virtual mailboxes come in many price ranges. So, make sure the virtual mailbox you select fits into your budget relatively easily.
Most virtual mailboxes can get paid monthly or annually. In addition to this fixed rate, there are often additional fees associated with certain features. For example, nearly all virtual mailboxes charge scanning fees, mail forwarding fees, and storage fees.
If you don’t consider the fees, a virtual mailbox that seemed affordable can quickly become overly expensive. As a result, make sure to consider the flat price and additional fees before signing up for a program to make sure it fits your budget.
Note that the more features you want your virtual mailbox to come with, the more expensive it will be.
Customer Service
The last factor to consider when selecting a virtual mailbox is the program’s customer service. With virtual mailboxes, it’s common to speak to customer service regarding the contents of your mail, forwarding, and other similar scenarios.
If the virtual mailbox you select has poor customer service, you will likely find the entire mailing process annoying and more difficult than it ought to be. In contrast, virtual mailboxes with great customer service are highly convenient and a breeze to use.
There are several ways you can gauge a virtual mailbox’s customer service. Learn how you can contact customer service before you need it. Do you talk with representatives via chat, email, and/or phone call?
Following this, read virtual mailbox reviews from real customers to learn how other real users got help from the customer support team.
Virtual Mailbox FAQs
Are Virtual Mailboxes safe?
Legit virtual mailboxes are safe because they must be authorized by the United States Postal Service and have a strict 24/7 monitoring protocol with restricted access technology. All of the employees of virtual mailbox facilities are also in HIPAA compliance and undergo background checks to ensure full confidentiality.
Does USPS offer a Virtual Mailbox?
USPS offers PO boxes, but they don’t offer virtual mailbox services that can be monitored remotely. We recommend one of the 15 options above if you need a virtual mailbox specifically.
What is the best Virtual Mailbox service?
The best virtual mailbox service on this list is Anytime Mailbox.
What is the best virtual address service?
The best virtual address service is either Anytime Mailbox or Planet Express.
What is the cheapest Virtual Mailbox?
The cheapest virtual mailbox service is Planet Express.
